Because we truly value our clients and our couples in the community planning their big day, we are providing some tips to help relieve some of the stress and anxiety couples may be feeling right now.
We have put together a short guide to help answer some of your questions and to hopefully, put some of your concerns to rest. Here’s what you should expect going forward while planning your wedding during this time.
HOW DOES THIS AFFECT YOUR WEDDING AND WHAT SHOULD YOU DO NOW? First and foremost, try to stay calm and keep yourself informed. As of March 16th, 2020 Governor Kate Brown has announced new rules to help stop the spread of the virus by mandating “social distancing”.
WHAT THIS MEANS: Related to large assemblies, all gatherings over 10 people are to be canceled statewide -through September. A gathering is defined as “any event in a space in which appropriate social distancing of a minimum of six feet cannot be maintained”.
1.) Have a family discussion on whether to reschedule for late this winter (with an under 50 person guest list) OR for later in 2021. Decide to keep the event the same or change it in some way.
2.) Reach out to your venue (CC your planning team on this email) and share your decision to reschedule. Ask for new date options available. Or if you have a planner, completely let your planner take over this responsibility.
3.) Pick a new date/time. Take a deep breath and immediately feel relief.
4.) Email all your vendors sharing your decision to reschedule and what your new date (CC your planning team on this email). Let them know that you will reach out to them with the new date. As a courtesy and convenience, try to keep all vendors in your event informed on ONE email.
Initialize the reschedule email with your venue and address your vendors, then if you have a planner they can take over the correspondence to your group of vendors from here, or completely let your planner take over this responsibility.
5.) Get creative and share the new date with your guest list by sending out some form of announcement, whether it be via email, wedding website, new "save the date" etc.
MY EVENT IS SCHEDULED FOR MAY, JUNE and or LATER: If you are planning an event in May-Oct 1 of 2020 our professional opinion is that you should be vetting out your "Plan B" right now to reschedule your event. All of our May through August events are already rescheduled as well as our September clients are almost all in the process of moving their event to next year.
At Luxe, we always have contingency plans in place in advance of an event. While usually weather-related Plan B's, we have all the labor related backup plans already in place, so if our clients do reschedule, we will be there for our clients, no differently than we are here for them now.
I STILL WANT TO GET MARRIED, WHAT CAN I DO?
1.) As of May, 2020, elopements (UP TO 10ppl MAX) may commence IF all 10 ppl are socially distanced 6 feet apart.
2.) You may get married at home (still only 10 ppl, 6 feet apart) consider live streaming your union via ZOOM, Facebeook LIVE or Instagram LIVE, While other vendors are no allowed to legally work in person with you, a photographer can be counted as a witness and many counties will allow a photographer to work if they keep within social distancing guidelines.
HOW DO I GET A MARRIAGE LICENSE? Multnomah, Washington and Clark County are still doing marriage licenses by mail.
WHAT ABOUT MY INSURANCE? Be forewarned, we have done our fact checking and sadly many insurance companies are NOT covering the virus and many are also not granting any more same day event insurance due to COVID-19. If you have already purchased a policy our advise it to check in with your company and see what your coverage will actually cover.
If you cancel your event just for being cautious they will not cover you, rather if you go ahead with your event and there is damages or bodily harm then this is what is covered -you are not covered if someone gets sick at your event.
WHAT YOU NEED TO KNOW: May 15th some counties will begin "Phase 1" of the reopening and expand group sizes from 10, up to 25 people. This will be on a county by county basis. Not all counties will be on the same schedule. Washington, Multnomah or Clackamas Counties are NOT EXPECTED TO EVEN OPEN UNTIL AFTER JUNE OR JULY...and that is due to the fact that counties have to APPLY to reopen, and only AFTER there is a 14 day decline in new case/deaths.
TRAVELING GUEST? Once the county you plan to have an event in is in "Phase 1" any travel beyond 50 miles will still NOT BE ALLOWED, so do not expect to have guests from out of town as travel will still be restricted
HOW DO I HAVE ANY EVENT, WHAT ARE MY OPTIONS?
1.) Keep it to 10 or under and in a backyard, home, or wide open space. This 10 ppl INCLUDES all guests, you and your partner and all vendors.
2.) NO buffets, even if you are cooking your own food.
3.) Maintain a safe 6' apart for all guests. vendors and yourself.
4.) Live stream an elopement for friends and family.
5.) Elope alone with an officiant and photographer -get adventurous! Then have a reception later next year.
6.) Reschedule your event all together and be done with the stress. Reschedule to a date next year and enjoy your day as originally planned.
WHAT ABOUT GATHERINGS MORE THAN 10ppl? 25 or 50, 100+? There is detailed info HERE from Oregon Gov. Kate Brown, where she explicitly explains each "Phase" and gathering size.
Based on all this in Gov. Brown's Reopen Report , as well as experts in the Live Event Industry, we expect all live event gatherings to be affected (rescheduled/postponed) by COVID19 through the end of 2020 and possibly into 2021 for large gatherings over 50 or 100 ppl.
Lastly, regarding any and all further questions, please feel free to reach out to us directly, our office number and info is in our CONTACT PAGE.
As we all navigate this dynamic and ever-changing situation, we will share any new information we receive that we feel may be pertinent to you and your planning. We believe it is in challenging times like these that the power of hospitality is needed most of all. Please take good care of yourself and your loved ones.
We look forward to continuing to create magic with you!
Misty & Team