Because we truly value our clients and our couples in the community planning their big day, we are providing some tips to help relieve some of the stress and anxiety couples may be feeling right now.
We have put together a short guide to help answer some of your questions and to hopefully, put some of your concerns to rest. Here’s what you should expect going forward while planning your wedding during this time.
1.) Have a family discussion on whether to reschedule for late this winter (with an under 50 person guest list) OR for later in 2021. Decide to keep the event the same or change it in some way.
2.) Reach out to your venue (CC your planning team on this email) and share your decision to reschedule. Ask for new date options available. Or if you have a planner, completely let your planner take over this responsibility.
3.) Pick a new date/time. Take a deep breath and immediately feel relief.
4.) Email all your vendors sharing your decision to reschedule and what your new date (CC your planning team on this email). Let them know that you will reach out to them with the new date. As a courtesy and convenience, try to keep all vendors in your event informed on ONE email.
Initialize the reschedule email with your venue and address your vendors, then if you have a planner they can take over the correspondence to your group of vendors from here, or completely let your planner take over this responsibility.
5.) Get creative and share the new date with your guest list by sending out some form of announcement, whether it be via email, wedding website, new "save the date" etc.
At Luxe, we always have contingency plans in place in advance of an event. While usually weather-related Plan B's, we have all the labor related backup plans already in place, so if our clients do reschedule, we will be there for our clients, no differently than we are here for them now.
I STILL WANT TO GET MARRIED, WHAT CAN I DO?
1.) As of September 2020, elopements (UP TO 30ppl MAX) may commence IF all 30 ppl are socially distanced 6 feet apart.
2.) You may get married at home (still 6 feet apart) consider live streaming your union via ZOOM, Facebeook LIVE or Instagram LIVE,
HOW DO I GET A MARRIAGE LICENSE? Multnomah, Washington and Clark County are still doing marriage licenses by mail.
WHAT ABOUT MY INSURANCE? Be forewarned, we have done our fact checking and sadly many insurance companies are NOT covering the virus and many are also not granting any more same day event insurance due to COVID-19. If you have already purchased a policy our advise it to check in with your company and see what your coverage will actually cover.
If you cancel your event just for being cautious they will not cover you, rather if you go ahead with your event and there is damages or bodily harm then this is what is covered -you are not covered if someone gets sick at your event.
WHAT YOU NEED TO KNOW: Some counties are still in "Phase 1" of the reopening and depending on venue sq footage they may allow up to 100 indoor and 250 outdoor -the caveat is that no matter the amount of guests you will be required to stay 6' apart and all guests and vendors will need to wear a mask, the entire time. This will be on a county by county basis. Not all counties will be on the same schedule.
TRAVELING GUEST? Once the county you plan to have an event in is in "Phase 1" any travel beyond 50 miles will still NOT BE ALLOWED, so do not expect to have guests from out of town as travel will still be restricted.
HOW DO I HAVE AN EVENT IN PHASE 1 or 2, WHAT ARE MY OPTIONS?
1.) Keep it to 10 or under and in a backyard, home, or wide open space. This 10 ppl INCLUDES all guests, you and your partner and all vendors.
2.) NO buffets, even if you are cooking your own food.
3.) Maintain a safe 6' apart for all guests. vendors and yourself.
4.) Live stream a a Micro Wedding or Elopement for friends and family.
5.) Elope alone with an officiant and photographer -get adventurous! Then have a reception later next year.
6.) Reschedule your event all together and be done with the stress. Reschedule to a date next year and enjoy your day as originally planned.
WHAT ABOUT GATHERINGS MORE THAN 10ppl? 25 or 50, 100+? There is detailed info HERE from Oregon Gov. Kate Brown, where she explicitly explains each "Phase" and gathering size.
Venues in Phase 1: Indoor social get-togethers are capped at 10 people with physical distancing. Cultural, civic, and faith gatherings are capped at 50 people with physical distancing for indoors or outdoors.
Venues in Phase 2: Limit the gathering capacity to a maximum of 100 people indoor or 250 people outdoor, not to exceed 250 indoor and outdoor; or the number of people, including staff, based on a determination of capacity (square footage/occupancy), whichever is less. If venue/event operators host a single event that occurs both indoors and outdoors, total maximum capacity cannot exceed 250 people, including staff.
Lastly, regarding any and all further questions, please feel free to reach out to us directly via our CONTACT PAGE.
As we all navigate this dynamic and ever-changing situation, we will share any new information we receive that we feel may be pertinent to you and your planning. We believe it is in challenging times like these that the power of hospitality is needed most of all. Please take good care of yourself and your loved ones.
We look forward to continuing to create magic with you!
Misty & Team