Destination Wedding, How to Choose Your Wedding Venue Without Touring in Person

Choosing a wedding venue without touring it in person might seem challenging, but its become one of our biggest trends in the Wedding Industry -Booking a destination wedding, venue site unseen. With thorough research, communication, and careful consideration, you can still make a confident decision.

Outdoor wedding reception in Oregon with 2 long dining tables with white linen and black chairs at a Portland Oregon Greenhouse Venue

Here’s a step-by-step guide to help you confidently choose your wedding venue without visiting it in person:

1. Set Your Priorities:

Determine what aspects of a wedding venue are most important to you. This might include the location, size, style, available amenities, and budget. Having clear priorities will guide your search and decision-making process.

2. Consult with a Wedding Planner:   

If you have a wedding planner, their expertise can be invaluable in making such decisions. They may have connections with venues and can provide objective advice.

3. Read Reviews:

Read reviews from couples who have previously used the venue. Pay attention to both positive and negative feedback to gain a balanced perspective. This can provide insights into the venue’s service, responsiveness, and overall experience.

4. Ask for Virtual Tours:

Many venues now offer virtual tours through video calls or pre-recorded videos. Request a virtual tour from the venue staff to get a live view of the space and ask questions as you go along.

5. Request Additional Information:

Ask for floor plans, layout diagrams, and any other relevant information that can help you visualize the venue. This can also help you plan the logistics of your wedding day.

6. Communicate with the Venue:

Engage in detailed conversations with the venue’s event coordinator. Share your vision, preferences, and any concerns you might have. A responsive and attentive coordinator can make you feel more confident about the venue’s ability to meet your needs.

7. Use Google Earth and Maps:

Use satellite imagery and Google Street View to get a better sense of the venue’s surroundings and neighborhood. This can help you assess the accessibility and overall environment.

8. Check for Restrictions:

Inquire about any restrictions or regulations the venue might have, such as noise ordinances, curfews, and decor limitations. Make sure they align with your plans.

9. Research Nearby Accommodations:

If you’re expecting out-of-town guests, research nearby accommodations, such as hotels and transportation options. Choose a venue that’s convenient for your guests to access.

10. Request References:

Ask the venue for references from previous couples who booked without touring in person. Speaking to someone who had a similar experience can provide valuable insights.

11. Online Research:

Use online resources like wedding venue websites, social media, and review platforms to explore different venues. Look for photos, virtual tours, videos, and detailed descriptions that give you a sense of the venue’s appearance and atmosphere.

12. Trust Your Instincts:

Ultimately, trust your instincts and intuition. If a venue aligns well with your vision and you’ve gathered positive information through research, you can feel more confident about your choice.

13. Have a Backup Plan:

 It’s a good idea to have a backup venue in mind, just in case your first choice doesn’t work out as expected.

14. Review Contracts Carefully:

Once you’ve made a decision, carefully review the contract. Pay attention to cancellation policies, payment schedules, and any clauses related to unforeseen circumstances.

15. Schedule a Visit if Possible:

If circumstances allow, consider visiting the venue closer to your wedding date, even if it’s not for an official tour. This can help you get a final feel for the space and finalize any remaining details.

Blonde Bride and Brunette Groom kissing at their white linen sweetheart table in a Portland Oregon Greenhouse venue, Blockhouse.

Remember, while not being able to visit a venue in person might add some uncertainty, with thorough research and open communication, you can still make an informed decision that aligns with your wedding vision.

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