The Ultimate Guide to Planning Your Backyard or Private Property Outdoor Wedding

When it comes to wedding venues, there are endless possibilities. But if you’re looking for something a little more unique and personal, why not consider having your wedding in your very own backyard on a private property or estate.

At Luxe we specifically specialize in outdoor, private property and warehouse style wedding venues. It’s not just what we love, it IS our wheelhouse and we are the leading experts in this category in Oregon, Washington and Idaho!

Planning a private property outdoor wedding involves considering various factors to ensure a smooth and memorable celebration. Below, we’ve put together the ultimate guide to help you plan the perfect backyard wedding.

1.) Permits and Regulations

Check local ordinances and obtain any necessary permits for hosting an event in your backyard. Be aware of noise regulations, parking restrictions, and other legal considerations.

2.) Guest List and Space Management
Determine the number of guests you’ll invite and ensure your backyard can comfortably accommodate them. Plan the layout, seating arrangements, and consider the flow of traffic.

3.) Weather Contingency Plans
Have a backup plan in case of inclement weather. Rent a tent, consider portable heaters or fans, and be prepared with umbrellas or other weather-appropriate items.

4.) Facilities and Amenities
Assess the amenities available in your backyard and consider renting additional facilities if needed. This may include portable restrooms, additional seating, and a catering station.

5.) Catering and Bar Services

We absolutely suggest you hire a professional caterer and bartending company. There’s just too much risk not to. Then will help plan a menu that fits your budget, arrange for necessary equipment rentals, and manage all the bar and the risk that comes with serving alcohol.

Outdoor wood wedding reception table with black chairs and edison bulb lights above it

6.) Decor, Lighting & Safety
Enhance the ambiance with thoughtful decor and lighting. Consider string lights, lanterns, and other outdoor-friendly decor to create a magical atmosphere.  It’s imperative you learn if your property has enough power to light your home and all the vendor needs. Implement safety measures, especially if you have children or elderly guests. Ensure pathways are well-lit, address any potential tripping hazards, and have a first aid kit on hand.

7.) Parking and Transportation
Plan for guest parking and consider transportation options, especially if parking is limited. Arrange shuttles or rideshare services to ensure guests can arrive and depart comfortably. Also be sure your parking area is well lit at the end of the night!

8.) Entertainment
Plan entertainment that suits the backyard setting. This could include a live band, a DJ, lawn games, or other activities to keep guests engaged and entertained -just be sure your neighbors are aware of the party music volume and how long to expect it.

9.) Logistics and Coordination
Hire an experienced outdoor wedding planning team like Luxe! We will coordinate vendors, oversee setup, and ensue everything runs smoothly (and fits!)

10.) Neighbor Communication
Inform your neighbors about the wedding in advance, especially if it involves increased noise or traffic. Consider inviting them to the celebration or providing small gestures of appreciation.

Remember that personalization is key when planning a backyard/private property wedding. Infuse elements that reflect your style and create a warm and inviting atmosphere for you and your guests. 

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Serving the great Wild West, our teams are based in Portland Oregon, Seattle Washington and Sun Valley (Ketchum) Idaho.

We believe that there's not much a dance party won't cure. 



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